Privacy policy
This policy explains, in plain language, what data WorkWaits handles, why, and the choices you have. It applies to the WorkWaits app for iPhone and iPad and to this website.
1. Scope and contact
This policy covers the WorkWaits app and this website. It does not cover third-party services you reach through external links, which have their own policies.
For any privacy question or request, write to [email protected]. We will never ask for your password or verification codes.
2. What data we handle
We only handle the data needed for the app to work and for the features you choose to use:
- Account data: when you sign in with Apple or Google, we receive the account identifier and the basic details that provider shares based on your choice (for example, your email or an Apple relay email).
- Task content: title, notes, date and time, category (for example, work or personal) and status. Stored to show them in the app and sync them with your account.
- App settings: preferences such as the closing reminder time, language or whether AI is turned on.
- Calendars (optional): if you connect a calendar, the app only accesses information allowed by the permissions you grant.
- Purchases: payments are processed by Apple. To know whether you have an active subscription we use RevenueCat, which reports the purchase status. The app does not request or store card details.
- Support messages: if you write to us, we handle your email address and what you tell us so we can help.
- Website logs: like any website, the hosting service may record ordinary technical data (such as IP address, browser and requested pages) to deliver and protect the site, as applicable.
3. Why we use it and on what basis
We use data for specific purposes. The basis that applies depends on the law where you live:
- Providing the service: creating and maintaining your account, storing and syncing your tasks and managing access to subscription features. Needed to provide the app you request.
- Optional features: AI organization and calendar connections are only used with your permission, which you can withdraw at any time, as applicable.
- Support: answering your messages and requests.
- Security and compliance: preventing abuse, protecting the service and meeting legal obligations when required.
4. Microphone, dictation and optional AI
Dictating and using AI are separate steps. Microphone permission is managed by iOS and only lets you dictate; granting it does not turn on AI.
Transcription turns your voice into the text you see in the app. Transcribing does not, by itself, send that text to AI.
AI is optional. When you choose to use it, the text you type or dictate, along with the minimum context needed to organize your tasks (for example, today's date), may be sent through Rork AI Cloud to OpenAI to interpret it and return organized tasks.
Before your text is sent for interpretation for the first time, the app asks for your explicit permission. You can decline and keep creating tasks by hand, and you can change your choice at any time in Settings.
Always review the result: AI can misread dates or times.
- Rork AI Cloud: technical intermediary that relays your AI request.
- OpenAI: model provider that interprets text to organize your tasks.
- Apple and Google: sign-in providers.
- RevenueCat: verifies the status of purchases made through Apple.
5. Retention, international processing and security
We keep data as long as needed for the purposes described: your tasks and settings while you keep your account; support messages for as long as needed to help you; and records the law requires us to keep, for the period it requires.
Some providers may process data outside your country. When that happens, we will do so in line with the law that applies.
We apply reasonable measures to protect your data, such as encrypted connections and restricted access. No system is completely secure, so we cannot guarantee absolute security.
6. Your choices and rights
Depending on the applicable law, you can request:
- Access to your data and a copy of it.
- Correction of inaccurate data.
- Deletion of your data.
- Objection to, or restriction of, certain processing.
- Portability of your data.
- Withdrawal of a permission you gave, such as AI use or a calendar.
You can manage several of these choices in the app and iOS settings. For privacy questions or requests, including deleting your account, you can write to [email protected] from the email linked to your account. Don't send passwords or codes.
Deleting your WorkWaits account is separate from cancelling your subscription: subscriptions are cancelled in Apple's subscription settings.
If you believe we did not handle your request properly, you can file a complaint with the relevant data protection authority; for example, in Ecuador, the Superintendencia de Protección de Datos Personales (SPDP).
7. This website and changes
This website is informational. It has no forms, accounts, analytics or third-party trackers added by us.
If we update this policy, we'll publish the new version on this page with the update date.